Section 1     

The name of this organization shall be the SANTA TERESA MEN’S GOLF CLUB, hereinafter, called the Club.

Section 2

The headquarters of the Club shall be: 260 Bernal Road, San Jose, California or at such place as determined by the Board of Directors, hereinafter, called the Board.  The Club’s online website address shall be: https:// STMGC.com.

ARTICLE II
OBJECTIVES AND PURPOSE

The Club’s objectives and purposes are as follows:

A.  GOLF – To foster, encourage, promote, advance and create interest in the practice and enjoyment of golf to include enhancing respect for the Rules of Golf, as maintained by the United States Golf Association and the Northern California Golf Association (USGA and NCGA, respectively).
B.  TOURNAMENTS – To organize, promote and direct golf tournaments and competitive play.
C.  SOCIAL – To promote friendship and provide recreation for its members.

ARTICLE III
MEMBERSHIP

Section 1

Any male, 18 years of age or over, is eligible for membership.  Admission to membership will be effective upon the paying of yearly dues and initiation fees as set forth by the Board.

Section 2

The Club’s membership roster, including current handicap indexes, will be available and publicly accessible on the NCGA computer at Santa Teresa Golf Course.

Section 3

Members will conduct themselves at all times in a courteous and sportsmanlike manner, consistent with the Board-adopted Code of Conduct which is available on the Club’s website.

Any action contrary to the spirit of the game such as abusive language, throwing of clubs, cheating, or other disruptive behavior, will not be tolerated and depending on the severity of the breach, may result in a warning, disqualification, suspension, or expulsion, or a combination of these, at the sole discretion of the Board.  Upon review and consideration of a contrary action the Board will send notification by e-mail within ten (10) days of the incident to the member informing him of its decision regarding the violation.

A player may appeal any suspension or expulsion at a hearing with the Board upon written request to the Board.  The Board shall notify and confirm with all parties involved of the time and place of the hearing by e-mail not less than ten (10) days prior to such hearing.  The decision of the Board shall be final.

ARTICLE IV
THE DUES AND INITIATION FEE

The initiation fee for membership in the Club shall be set by the Board.  Past members may be reinstated for an initiation fee set by the Board.

A.  The Club’s fiscal year runs from January 1 through December 31.
B.  Members joining the Club will begin their membership on the date they sign up creating an anniversary date.  Renewal will be due on or before that anniversary date the following year.
C.  The Club will remit each member’s annual NCGA dues as required by the NCGA.

ARTICLE V
MEETINGS AND QUORUMS

Section 1

A minimum of one general membership meeting shall be held every year.  The date, time, and place are to be designated by the Board and the membership will be notified of the meeting at least ten (10) days in advance via e-mail and posting on the Club’s website.

A.  The Board may call for a general membership meeting at any time by notifying the members of the Club at least ten (10) days in advance via e-mail and posting on the Club’s website.
B.  Any twenty (20) members of the Club may file a written petition with the President requesting that a general membership meeting be held.  Such petition must include a statement of the matters to be brought before the meeting and the reason why it cannot be delayed until the regular membership meeting.  Upon receipt of such petition, the President must schedule a meeting of the members within thirty (30) days.  The membership will be notified of the meeting at least ten (10) days in advance via e-mail and posting on the Club’s website.
C.  Board meetings may be put on a monthly basis and/or called for by the President at his discretion.  The Board shall decide on the number of meetings to be held during each ensuing fiscal year.

Section 2

A.  A quorum shall be those in attendance at the general membership meetings, provided proper notice has been given all members.
B.  A simple majority shall constitute a quorum at Board meetings.

Section 3

Notification of special meetings of the Board called for by the President shall be made by e-mail and posting on the Club’s website.  For emergency Board meetings, the ten (10) day notice requirement may be waived at the discretion of the President.

ARTICLE VI
ELECTIONS

Prior to the end of each fiscal year an election shall take place for the Officers and Directors of the Board whose terms are expiring or choose not to continue to serve on the Board.  All candidates standing for election must be members in good standing.

A.  Each Director is elected for a two-year term.  Terms of Directors are to be staggered so that 2 or 3 will be entering office every year.  Only three successive terms will be permitted for Directors.
B.  Each Officer is elected for a two (2) year term.  Only two successive terms in the same office will be permitted for each Officer, except the Treasurer and the Tournament Director.
C.  A Nominating Committee, for the purpose of nominating Officers and Directors for election to the Board, shall be appointed by the President at least 60 days prior to the election.  Elections for open Board positions shall be held annually in December.

The Nominating Committee will count the votes on the day of election and notify the membership of the results via e-mail and posting on the Club’s website.  In the event of a tie, the winner will be determined by a majority vote of the current Board.

D.  The newly elected Officers and Directors will assume office on the first day of the fiscal year.
E.  A vacancy on the Board may be filled at the discretion of the Board.

ARTICLE VII
OFFICERS/DIRECTORS AND THEIR DUTIES

Section 1

The Board of Directors will be comprised of six (6) Officers and four (4) Directors. The Officers of the Club shall be the President, Vice President, Immediate Past President, Secretary, Treasurer, and Tournament Director.

A.  PRESIDENT – It shall be the duty of the President to: (1) preside at all meetings of the Club and of the Board; (2) appoint committees; (3) see that the bylaws and Board policies are enforced; and, (4) see that reports of general concern are made to the membership.
B.  VICE PRESIDENT – It shall be the duty of the Vice President to perform the duties of the President in his absence, and in general to assist the President in all matters concerning the Club.
C.  IMMEDIATE PAST PRESIDENT – The Immediate Past President shall serve as an ex-officio member of the Board with full voting privileges.
D.  TREASURER – It shall be the duty of the Treasurer to: (1) act as the financial agent of the Club for the receipt and disbursement of funds; (2) safely keep and at all times account for any funds of the Club, and safely deposit same to a bank account that has been authorized by the Board; and, (3)  provide monthly reports to the Board as appropriate.  Under Board oversight, the Treasurer shall have authority over all Club banking accounts.
E.  SECRETARY– It shall be the duty of the Secretary to: (1) keep minutes of all meetings of the Club and of the Board; (2) maintain records of Committee meetings; (3) provide for the safekeeping of all official contracts and records of the Club; and, (4) publish notices on behalf of the Board.
F.  TOURNAMENT DIRECTOR – It shall be the duty of the Tournament Director to: (1) establish the conditions under which a competition is to be played (i.e., rules, flights, scorecards, payout schedules); (2) finalize and publish tournament results; (3) maintain and update member handicaps consistent with NCGA guidelines; (4) maintain a record of all Club member’s names, current addresses and telephone numbers; and, (5) maintain and update the Club’s website.

Section 2

BUDGET COMMITTEE – The Budget Committee, as a standing committee of the Board, shall meet prior to the elections, to develop the next fiscal year’s budget for approval by the Board prior to the beginning of the fiscal year.

ARTICLE VIII
AMENDMENTS

These bylaws may be amended, or new bylaws adopted at any General Membership Meeting, by a vote of two-thirds (2/3) in the affirmative of those present, provided proper notice as previously described herein was duly given; or, by an affirmative vote of not less than three-fourths of all members of the Board present at a regular or special meeting of the Board. Any member of the Board must file a proposed amendment to the bylaws with the Secretary at least 30 days prior to a regular or special meeting of the Board in order to have it considered by the Board.

Furthermore, the Board will not vote on any proposed amendment until after the proposal has been posted on the Club’s website at least 20 days prior to the Board’s consideration to allow for comment from the general membership.