STMGC Bylaws
The governing rules and operating procedures of the
Santa Teresa Men’s Golf Club.
Revised May 2021
Quick Facts
| Headquarters | 260 Bernal Road, San Jose, California |
| Fiscal Year | January 1 through December 31 |
| Board Structure | Six Officers and Four Directors |
| Latest Revision | May 2021 |
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ARTICLE I — NAME AND HEADQUARTERS
Section 1
The name of this organization shall be the SANTA TERESA MEN’S GOLF CLUB, hereinafter, called the Club.
Section 2
The headquarters of the Club shall be: 260 Bernal Road, San Jose, California or at such place as determined by the Board of Directors, hereinafter, called the Board. The Club’s online website address shall be: https://STMGC.com.
ARTICLE II — OBJECTIVES AND PURPOSE
The Club’s objectives and purposes are as follows:
A. GOLF
To foster, encourage, promote, advance and create interest in the practice and enjoyment of golf to include enhancing respect for the Rules of Golf, as maintained by the United States Golf Association and the Northern California Golf Association (USGA and NCGA, respectively).
B. TOURNAMENTS
To organize, promote and direct golf tournaments and competitive play.
C. SOCIAL
To promote friendship and provide recreation for its members.
ARTICLE III — MEMBERSHIP
Section 1
Any male, 18 years of age or over, is eligible for membership. Admission to membership will be effective upon the paying of yearly dues and initiation fees as set forth by the Board.
Section 2
The Club’s membership roster, including current handicap indexes, will be available and publicly accessible on the NCGA computer at Santa Teresa Golf Course.
Section 3
Members will conduct themselves at all times in a courteous and sportsmanlike manner, consistent with the Board-adopted Code of Conduct which is available on the Club’s website.
Any action contrary to the spirit of the game such as abusive language, throwing of clubs, cheating, or other disruptive behavior, will not be tolerated and depending on the severity of the breach, may result in a warning, disqualification, suspension, or expulsion, or a combination of these, at the sole discretion of the Board. Upon review and consideration of a contrary action the Board will send notification by e-mail within ten (10) days of the incident to the member informing him of its decision regarding the violation.
A player may appeal any suspension or expulsion at a hearing with the Board upon written request to the Board. The Board shall notify and confirm with all parties involved of the time and place of the hearing by e-mail not less than ten (10) days prior to such hearing. The decision of the Board shall be final.
ARTICLE IV — THE DUES AND INITIATION FEE
The initiation fee for membership in the Club shall be set by the Board. Past members may be reinstated for an initiation fee set by the Board.
A. The Club’s fiscal year runs from January 1 through December 31.
B. Members joining the Club will begin their membership on the date they sign up creating an anniversary date. Renewal will be due on or before that anniversary date the following year.
C. The Club will remit each member’s annual NCGA dues as required by the NCGA.
ARTICLE V — MEETINGS AND QUORUMS
Section 1
A minimum of one general membership meeting shall be held every year. The date, time, and place are to be designated by the Board and the membership will be notified of the meeting at least ten (10) days in advance via e-mail and posting on the Club’s website.
A. The Board may call for a general membership meeting at any time by notifying the members of the Club at least ten (10) days in advance via e-mail and posting on the Club’s website.
B. Any twenty (20) members of the Club may file a written petition with the President requesting that a general membership meeting be held.
C. Board meetings may be put on a monthly basis and/or called for by the President at his discretion. The Board shall decide on the number of meetings to be held during each ensuing fiscal year.
Section 2
A. A quorum shall be those in attendance at the general membership meetings, provided proper notice has been given all members.
B. A simple majority shall constitute a quorum at Board meetings.
Section 3
Notification of special meetings of the Board called for by the President shall be made by e-mail and posting on the Club’s website. For emergency Board meetings, the ten (10) day notice requirement may be waived at the discretion of the President.
ARTICLE VI — ELECTIONS
Prior to the end of each fiscal year an election shall take place for the Officers and Directors of the Board whose terms are expiring or choose not to continue to serve on the Board. All candidates standing for election must be members in good standing.
A. Each Director is elected for a two-year term.
B. Each Officer is elected for a two (2) year term.
C. A Nominating Committee shall be appointed by the President at least 60 days prior to the election.
D. The newly elected Officers and Directors will assume office on the first day of the fiscal year.
E. A vacancy on the Board may be filled at the discretion of the Board.
ARTICLE VII — OFFICERS/DIRECTORS AND THEIR DUTIES
Section 1
The Board of Directors will be comprised of six (6) Officers and four (4) Directors.
A. PRESIDENT
It shall be the duty of the President to preside at all meetings of the Club and Board.
B. VICE PRESIDENT
It shall be the duty of the Vice President to perform the duties of the President in his absence.
C. IMMEDIATE PAST PRESIDENT
The Immediate Past President shall serve as an ex-officio member of the Board with full voting privileges.
D. TREASURER
The Treasurer shall act as financial agent of the Club.
E. SECRETARY
The Secretary shall keep minutes and maintain official records.
F. TOURNAMENT DIRECTOR
The Tournament Director shall administer tournaments, handicaps, membership records and the Club website.
Section 2
BUDGET COMMITTEE
The Budget Committee, as a standing committee of the Board, shall meet prior to the elections to develop the next fiscal year’s budget.
ARTICLE VIII — AMENDMENTS
These bylaws may be amended, or new bylaws adopted at any General Membership Meeting by a vote of two-thirds (2/3) in the affirmative of those present.
Furthermore, the Board will not vote on any proposed amendment until after the proposal has been posted on the Club’s website at least 20 days prior to Board consideration.